We are recruiting a Facilities and Compliance Assistant for our client, Forestry England.

The purpose of this operational role is to make sure that buildings and their services meet the needs of the people that work in them. You will be responsible for ensuring that facilities meet the regulations, environmental, health and safety and security standards applicable to them, along with baseline maintenance and upkeep. As a key member of the Estates Team, you will focus on occupational health and safety of properties occupied by Forestry England whilst also assisting with the let portfolio. Reporting to the Building Surveyor you will be responsible for completing and overseeing building compliance including routine tasks to ensure buildings within the District are safe, efficient and operating as intended. As the Facilities and Compliance Assistant Officer you will be the vital link between site teams of operational, administrative and office staff and the estates team.

You will be responsible for and expected to lead "hard" FM services ie hot and cold water systems, electrical systems, boilers and air conditioning, asbestos management, lifting equipment, powered doors and access control etc. You may also be required to contribute and at times lead soft FM services for example cleaning contracts, depending on the needs of regional teams. Alongside this you will also be expected to lead Forestry England's procedures including security risk assessments and oversight of security controls / equipment and assist with annual building inspections. Following routine tasks, the role will be expected to implement or help implement corrective actions such as minor repairs or changes to occupational procedures or protocols. Larger issues of maintenance or non-compliance will be escalated up to estates colleagues and senior managers.

The role will be expected to travel around the District undertaking routine tasks for example monthly water temperature tests. In doing so providing contact with regional site-based teams and coordinating visits with contractors to pick up other small works needed. You will be expected to use your initiative and work under your own direction within set parameters and assist site-based colleagues to implement positive change, coaching them to understand why changes are being put in place. You will do this by building a network of contacts and communication processes, coordinating works and managing contractors to undertake routine tasks and providing guidance to site teams where works are undertaken in house. You will also be expected to keep up to date with facilities management and occupation health and safety issues ie those that effect your work area.

The role will be expected to instruct and oversee minor repairs while larger repairs and refurbishment programme would typically be led by the Building Surveyor with the Facilities and Compliance Assistant Officer providing oversight and supervision while on site. You will be expected to monitor and oversee programme expenditure for routine compliance tasks and other occupational needs as required.

As a Facilities and Compliance Assistant Officer, you must understand your areas of responsibility and display awareness of the wider impact of your actions on stakeholders including staff who are not property specialists. You should be enthusiastic and communicate clearly and concisely in all forms to support regional colleagues. You will need to take responsibility for making effective decisions including how best to implement compliance monitoring with the spread, scale and risk of the portfolio.

Key Work Areas

· Responsible for leading on statutory and mandatory compliance of the properties within the District. Ensuring that day to day occupation is safe, efficient and secure as set out in Health and Safety Legislation and FC Policies. This will include overseeing hard FM services and completing routine tasks where they are not contracted out while contract managing those that are.

· Be the Responsible or Appointed Persons for key areas of statutory compliance including (but not limited to) fire, asbestos, legionella, electrical, LOLER and water hygiene to the buildings within your work area, reporting any non-compliance or out of parameter testing to the Building Surveyor or Land Agent. Undertaking routine task and ensuring records are maintained.

· Contract Manage routine maintenance and testing such as servicing of mechanical and electrical equipment through designated contractors. This will include setting and managing budgets and overseeing the maintenance of records associated with routine tasks.

· Lead on security risk assessment and oversee security arrangements at a building and site level. Working with operational teams to ensure security arrangements are proportionate to the assets and at times being the responsible officer and data controller for the operation of CCTV.

· Assisting with soft FM services when requested to and where capacity allows

· To ensure utilities (often private) to and from the site remain functional and monitored providing consumption reporting and overseeing routine PPM servicing.

· Proactively Monitor energy and water consumption and seek to optimise and improve on energy performance through your own initiative including better control and behavioural change campaigns.

· Travel around the District property portfolio proactively seeking to improve its condition, compliance and operational efficiency.

· Lead site staff who have tasks assigned to them and ensure they are familiar and instructed on what to do and when.

· Ensure records of compliance are maintained and manage the in house property management system.

Personal Specification

Professional and Technical Expertise

Essential:

• Good understanding of property compliance including statutory compliance.
• Previous experience in property management including compliance
• Demonstrable experience in clearly and concisely communicating both verbally and in writing.
• Experience and competency in IT packages including MS Office.
• Experience with producing and reviewing risk assessments and method statements
• A full driving licence that enables unrestricted driving in the UK.

Desirable:

• Supervising construction works on site
• City and guilds or similar in legionella management and asbestos management
• An understanding of the CDM 2015 regulations
• A higher national qualification or Degree in a relevant subject
• Membership of the IWFM or similar professional membership i.e. RICS or CIBSE etc
• Experience in GIS software